Farmers often juggle multiple tasks, from managing crops and livestock to keeping track of sales and finances. To help simplify this process, we’ve introduced a new invoicing feature designed to automatically update your inventory and add a revenue transaction when you send an invoice and mark it as paid. Here’s a detailed guide on how to use this feature and the benefits it offers.
How It Works
When you send an invoice to a customer and mark the transaction as paid, the invoicing feature can now automatically:
Update Your Inventory: Reduce the quantity of the sold items from your inventory.
Add a Revenue Transaction: Record the income from the sale directly into your financial records.
Sending an Invoice
Create an Invoice: When you’re ready to bill a customer, create an invoice as you normally would. Ensure all items and quantities are accurately listed.
Inventory Update: The quantities of the items listed on the invoice will be automatically deducted from your inventory unless you turn it off.
Send the Invoice: Send the invoice to your customer via email or print it for physical delivery.
Marking the Invoice as Paid
Receive Payment: Once the customer pays the invoice, head back into the app.
Mark as Paid: Find the invoice in your records and mark it as paid.
Automatic Updates: As soon as you mark the invoice as paid you will get the option to add a revenue transaction for the price of the invoice.
Benefits of the Feature
Time Savings: Reduce manual data entry by automating inventory and financial updates.
Accuracy: Minimize errors in inventory tracking and financial records.
Efficiency: Streamline your sales process, allowing you to focus more on farming and less on paperwork.
Real-Time Insights: Get up-to-date information on inventory levels and financial status.
Tips for Effective Use
Regularly Review Settings: Ensure your invoicing settings are correctly configured and periodically review them to match any changes in your business processes.
Verify Transactions: Occasionally check that inventory updates and revenue entries are accurate to maintain trust in the automated system.
Customer Communication: Inform your customers of any changes in invoicing practices to ensure smooth transactions.
The new invoicing feature is designed to help you manage your farm more efficiently by automating inventory updates and revenue transactions. By enabling this feature, you can save time, reduce errors, and gain better control over your business operations. If you have any questions or need further assistance, please reach out to our support team.