To ensure a smooth and accurate transition to FarmRaise Payroll, we’ll need a specific set of payroll reports from your previous provider. These reports help us verify your year-to-date (YTD) payroll data and keep your tax filings compliant.
✅ What Reports Are Required
📅 Quarterly Reports (Closed Quarters Only)
For each completed quarter of the current calendar year, we need a quarterly payroll report that includes:
Year-to-date (YTD) amounts as of the end of that quarter
Breakdown by worker and wage type
Employer and employee taxes
Deductions and contributions
For example: If you’re migrating in Q3 and Q1 and Q2 are already completed, please send a YTD report as of the end of Q1 and as of the end of Q2.
📆 Payroll Run Reports (Current Quarter Only)
If you’re onboarding in the middle of a quarter, we also need a report for each payroll run that has occurred in the current quarter.
Include:
Each payroll run’s check date
The associated pay period
Payment details, tax breakdowns, and contributions
Example:
If your first payroll with FarmRaise is on 8/30 and you had payrolls on 7/15, 7/31, and 8/15, send:
A separate report for 7/15, 7/31, and 8/15
YTD reports as of the end of Q1 and Q2
👥 Worker Types & Required Data
W-2 Employees
Provide reports showing:
Wages broken down by type (hourly, salary, commission, etc.)
Employee taxes and employer taxes, broken down by type
⚠️ Note: Pay stubs may not include employer taxes, so full reports are preferred
Deductions broken down by type (e.g., health insurance, retirement)
Employer contributions broken down by type
Pay period for each check date
A YTD report for all payrolls run in the current year
Format: Download as Excel, CSV, or PDF (CSV preferred when available)
1099 Contractors
Provide reports showing:
Check dates and their pay periods
Payment amounts, broken down by type (services, tips, commissions, etc.)
Format: Download as Excel, CSV, or PDF
📤 How to Submit Reports
Once you’ve generated your reports:
Download the report files:
Use “Export to Excel” or “View in Excel” under the Share menu
Or export as CSV or PDF if Excel is not available
Submit your files:
Email them to: [email protected]
ORUpload to your FarmRaise Payroll Document Center
Important!
If you upload to the Document Center, make sure to also email [email protected] to let us know you’ve uploaded your reports. Otherwise, we may not see them right away.
🛠 Need Help?
If you’re unsure where to find these reports in your current payroll system or need help formatting them, don’t hesitate to reach out to our support team. We’re here to help ensure a smooth and accurate migration.