Farmers and ranchers often need to set up clear payroll systems to manage payments for workers across different roles and schedules. Pay groups in FarmRaise Payroll make it easy to organize your payroll, keep track of pay dates, and ensure your workers are compensated consistently.
Here's a simple guide to help you understand how to set up and manage pay groups:
What Are Pay Groups?
Pay groups allow you to categorize employees based on how frequently they’re paid.
You can set up pay groups according to various payment schedules, such as:
Weekly
Every other week
Twice a month
Monthly
Setting up pay groups helps you automate payroll and keep track of different workers’ schedules.
Setting Up Pay Groups
Access Payroll Settings
Go to the top menu in Payroll.
Select Edit Employer Info on the left-hand side.
Click on Pay Groups to start managing your payroll schedules.
Choose or Set Up Your Default Pay Group
Your default pay group is the primary schedule most workers will follow.
You can edit the default pay group to:
Change the payday.
Adjust the default pay group status.
Update which workers are included in this pay group.
Adding New Pay Groups
You can create additional pay groups to meet different payroll needs.
To add a pay group:
Choose a name (e.g., "Weekly Pay Group").
Select the frequency—weekly, biweekly, twice a month, or monthly.
Set the first payday and define the end of the pay period.
Assign employees to this specific pay group.
Important Reminders When Setting Pay Dates
For direct deposits, make sure to allow for a four-day lead time to ensure timely payments.
Adjust pay dates as needed:
If a payday lands on a holiday or a non-banking day, you’ll need to select a different date.
You may need to remove workers from their current pay group if you reassign them to a new one.
Save Your Pay Group Settings
Once you’ve set up or adjusted a pay group, remember to save your changes.
If a worker is already assigned to another pay group, you’ll need to update their schedule to avoid overlapping pay groups.
Benefits of Using Pay Groups
Automated Reminders: FarmRaise Payroll will remind you when payroll is due, making it easier to stay on top of payments.
Organized Payroll System: Manage different payment schedules for various employees without confusion.
Flexible Adjustments: Adjust pay schedules easily as needed due to holidays, banking schedules, or farm needs.
Need More Help?
If you have further questions about setting up pay groups or other payroll features, reach out to our team for assistance:
Email us at [email protected].
Click the green circle in the bottom right corner of the FarmRaise website to chat with us directly.
FarmRaise is here to support your payroll needs, so you can focus on running your farm and ranch smoothly. Best of luck with your payroll setup!