We know running a farm or ranch means managing a lot—livestock, crops, and equipment—and now payroll! But don’t worry, FarmRaise Payroll makes it simple, so you can get back to your fields or your herd.
Follow these steps to ensure everything runs smoothly and your employees are paid on time.
Step-by-Step Guide for Running Payroll
Step 1: Log in to FarmRaise Payroll
Once logged in, navigate to the Payroll section at the top of the screen. This will take you to your payroll dashboard, where you can see when your next payroll is due and get a status update.
Step 2: Start or Resume Payroll
If you’ve already begun payroll, press Resume. Otherwise, click Run Payroll. Here, you’ll see key details such as:
Pay date (the day your employees will receive their payments)
Pay period (the timeframe for hours worked)
Step 3: Enter Employee Hours & Pay Details
You’ll need to enter the number of hours worked by each employee for the pay period unless they are salaried employees. FarmRaise Payroll will automatically calculate the gross pay for you.
Step 4: Review Taxes & Deductions
Next, you’ll see:
Staff taxes and deductions
Additional contributions you need to make as an employer
Step 5: Review Pay Stub
Before finalizing payroll, review each employee’s pay stub. It will display:
Employee details (pay rate, hours worked, etc.)
Year-to-date earnings
Taxes withheld
Step 6: Submit Payroll
Once everything looks correct, hit Submit Payroll. If you spot an error and you’ve submitted it in time, you can still cancel and make corrections.
Step 7: Double-check Before Each Payroll
Even if you don’t run payroll weekly, make sure to log in at least once a month or before each pay cycle to ensure everything is ready to go. This is especially important if anything changes with your employees, like hours worked or tax rates.
Important Notes for Direct Deposits:
If you’re paying employees via direct deposit, FarmRaise Payroll needs 4 business days to ensure your workers get paid on time.
Here’s an example of how this works:
4-Day Direct Deposit Schedule:
Monday – Run payroll (submit by this day!)
Tuesday – Payroll debit occurs (payroll funds are deducted from your account)
Friday – Workers receive their direct deposit payments
Note: If you’re paying with paper checks, this 4-day lead time doesn't apply, but make sure to account for mailing time if necessary.
What if I make a mistake?
No worries! If you catch an error, as long as you’ve submitted payroll early enough, you can cancel and resubmit. We recommend always aiming to run payroll on Monday if your pay date is Friday, to give yourself buffer time.
If you have any more questions or need help running payroll, reach out to the Farmer Success Team. We’re here to help you grow your operation, hassle-free.