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Kansas Payroll Guide

Kansas Payroll Guide

Isabelle Talkington avatar
Written by Isabelle Talkington
Updated over 2 months ago

There are 4 required tax items you’ll need in order to get setup for payroll.

Requirement

Format

Agency

Kansas Withholding Account Number

036-XXXXXXXXX-F01 (“036” + Federal EIN + “F01”)

Kansas Filing Frequency

Quad-Monthly, Semi-Monthly, Monthly, Quarterly, Annually

Kansas UI Account Number

XXXXXX (6 digits)

Kansas Contribution Rate

X.X%

How to register:

  • Withholding Account Number

    • New businesses can register online. Successful registration will generate your withholding account number immediately. Contact the agency within 3-5 business days to receive your filing frequency; they can be reached at (785) 368-8222.

  • Unemployment Insurance Number

    • New businesses can register here. After successful registration, you will receive your account number immediately.

How to locate these numbers if you’re already registered:

  • Your Withholding Account Number will be on any previous Form KW-5, as well as on any form or notice from the Department of Revenue.

  • The Department of Revenue will mail your filing frequency notice at the beginning of the year.

  • Your UI Account Number will be listed on any notice you have received from the Department of Labor.

  • The Department of Labor will provide your Contribution Rate on the Experience Rating Notice.

  • Questions for the Department of Labor can be answered by calling (800) 292-6333.

  • Questions for the Department of Revenue can be answered by calling (785) 368-8222.

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