There are four required tax items you’ll need in order to get set up for payroll.
Requirement | Format | Agency |
Hawaii Withholding Account Number | WH-000-000-0000-00 (WH + 12 digits) | |
Hawaii UI Account Number | 0000000000 (10 digits) | |
Hawaii Contribution Rate | X.X% | |
Hawaii Employment and Training Assessment Rate | X.X% |
How to register:
Withholding Account Number
New businesses can register online through the Hawaii Department of Taxation.
Unemployment Insurance Account Number
New businesses can register online for a UI Account Number. Their confirmation notices will include your Contribution Rate as well as your Employment and Training Assessment Rate.
Authorizing Salsa Payroll as Your Unemployment Insurance (UI) Service Company
To facilitate the filing and payment of your Hawaii unemployment insurance taxes, Salsa Payroll requires authorization as your service company.
Please be on the lookout for an authorization request from Salsa Payroll and follow the instructions below:
1. Log in to your HI UI Tax Account and navigate to the User Management page.
2. Next to Salsa Payroll, click "Approve," and the button will change to "Edit."
3. Click "Edit," and under the Rights section, click "Select All."
4. Click "Save User." Salsa will now be approved as your Service Company.
Note: It's essential to grant all the specified rights for the authorization to be complete.
How to locate these numbers if you’re already registered:
If you already have a Hawaii Withholding Account Number, you can look this up online or on any previous correspondence from the Hawaii Department of Taxation. If you’re unsure, contact the agency at (808)587-4242.
If you already have a Hawaii UI Account Number, you can look this up online or on previous Rate Notices received from the agency.
You can find your various required rates on the Contribution Rate Notice mailed by the Hawaii Department of Labor and Industrial Relations.
All Department of Labor and Industrial Relations questions and concerns can be directed to their office by calling (808)586-8982 or by visiting https://labor.hawaii.gov.
Third-Party Access (TPA)
Linking us as your third-party administrator will ensure we are able to complete the quarterly filings and amendments (if applicable) in a timely manner.
Steps to grant TPA to Hawaii Unemployment Account
Log into your Hawaii Department of Labor and Industrial Relations account.
On the right-hand side, select User Management.
Approve the request for access for STRATEGY EXECUTION PARTNERS LLC.
Checkmark I acknowledge that I understand and will abide by these terms.
Select Continue.
Enter the following information:
Last Name: [ENTER NAME]
First Name: [ENTER NAME]
Title/Position: Tax Agent
Phone Number: [ENTER PHONE NUMBER]
Email Address: [ENTER EMAIL]
Select the following roles:
Account Inquiry
Enter Quarterly Wage Data
Submit Quarterly Wage Data
Payment
Notifications
Steps to grant TPA to Hawaii Withholding Account
Providing us with online access is helpful in resolving tax notices and other issues you may encounter. We may request access to your withholding tax account from the state agency directly and it typically won't require any action on your end. We will reach out directly if we're unable to view your online withholding account and need your assistance to resolve the issue.